If you have ever moved offices or you just need to redo your office, you know that it is a hassle to pack a piece of equipment. You may have even questioned the necessity of carting around a fax machine, copier, scanner, and printer. It turns out that it is not necessary, you can move into the modern age with an MFP or multifunction copier. Before you even start to panic thinking about an additional line item on your capital expenditures budget, you need to consider the functional benefits and the economic benefits of getting a 4-in-1 machine.
Having a modern printer copier makes it very easy to multitask. Multifunctional devices are becoming a standard in the industry, which means that most printer copiers can also handle faxing, scanning and a range of related tasks. Being able to name the file, scan a document and email it, all from your printer copier will make life much easier for you and your staff.
Better use of your office space
When you are leasing office space, square footage is at a premium. Instead of using that precious floor space for redundant equipment, create a client waiting area, add some chairs for staff break time, or even experiment with an open concept workplace. Spending hours on end with co-workers creates inevitable nerves and a few extra feet can go a long way to increase the breathing room. Also, 4-in-1 copiers come in all kinds of sizes, so you may be able to just stick one on the corner of your desk.
Time saver for maintenance
Some time savings of a 4-in-1 copier are very obvious, you do not have to go to different machines to accomplish different tasks. Others are even more subtle and important, with one machine, you only have to update one set of software and drivers and only need to call one service partner for maintenance.
Cost saver for upkeep and utilities
If you are late for the upgrade game, it may cost a bit more to purchase a 4-in-1 multifunction copier. Copier Leasing Services in Buffalo, you will save more money than if you had replaced each of your machines individually. In addition, the cash outlay to maintain and fix your old equipment probably will cost you in the long run.
Convenient tool for completing tasks
While they say that you should get up from your seat a lot of times during the day, it is a hassle when your old equipment requires you to do so. Sure, you may get your heart rate up a bit by printing a document and then walking over to the copier to make document duplicates, but it is far more convenient to copy and print at the same machine. Copier Lease in Buffalo, you can set up your whole job from your computer and pick it up when it is done. Your colleagues may have some extra exercise if you stick a small exercise stepper next to the multifunction copier.
If you spend a lot of time recycling, buying and replacing things like toner cartridges for your machines, a 4-in-1 copier is for you. One machine means one supply of copier accessories. This reduces your environmental impact, it eases the burden on staff who order supplies, and cuts your ongoing costs.
That staff person who orders supplies appreciates only having to talk to one vendor to get supplies and put in requests for service or maintenance for the copier. In addition, when itemizing the assets of the business in your accounting software, you need only include the copier instead of a series of depreciating machines which may bring a bit or no value to the company.
Multifunction copiers are also known as multifunction printers are available at Copier Leasing Services in Buffalo NY for many kinds of businesses from small businesses to massive ones.