Many businesses require a copier, but the decision between purchasing or leasing one is often a consideration. It is important for businesses to have access to the latest technology and advancements, especially in the case of office copiers. Being stuck with outdated equipment can limit growth and efficiency.
A common question is whether to buy or lease a copier for a business. This guide will highlight the benefits of leasing a copier and why it is a more cost-effective and budget-friendly option for your business.
Benefits of Leasing an Office Copier
Leasing an office copier involves entering into an agreement for a specified period, during which the company leases you the copier of your choice. This option has several benefits, including:
Low or No Initial Cost
Copiers can be expensive, with prices varying based on the retailer, brand, and features like speed and output. However, businesses that choose to lease a copier do not have to worry about an initial cost. They simply pay a predictable monthly payment, which makes budgeting easier, especially for small businesses with limited financial resources.
Fixed Monthly Payments
A clear understanding of the monthly cost for the copier lease helps with budgeting. You will know exactly how much you need to set aside each month, allowing you to plan your finances effectively and avoid unexpected expenses, particularly for small businesses with limited resources.
Opportunity to Upgrade
By leasing a copier, you have the opportunity to upgrade to a newer model with advanced technology at the end of the lease term. This allows you to stay current with the latest technology without a large upfront investment. Upgrading can also improve your workflow, increase efficiency, and potentially save you money in the long run by reducing maintenance costs or increasing productivity.
What Are Your Options for Leasing a Copier
For many businesses, leasing a copier is a more practical option than purchasing one. However, there are still other decisions you need to make:
Duration of Lease Agreement
When leasing a copier, you need to determine the length of the lease that works best for your business. Lease terms for copiers typically range from 12 to 60 months. Some companies also offer the option to extend your lease into a new one before it expires. It’s important to inquire about this option when exploring your options.
The cost of leasing a copier is a major benefit. On average, monthly copier lease rates for small copiers range from $50 to $100. For high-volume or high-end copiers, rates range from $200 to $1,000 per month. It’s essential to carefully consider the cost of leasing for your business.
Policies and Contractual Obligations
Copier company policies differ in terms of automatic renewals, escalation fees, overage charges, and lease flexibility. It’s wise to ask about these provisions before signing a lease agreement. Make sure to check with your insurance company regarding responsibility for your new copier.
Overall, leasing a copier is the preferred choice for many businesses due to its cost-effectiveness and convenience. For those with a limited budget, leasing is a more economical solution as it eliminates the need for a large upfront payment.
If you plan to get copiers for your office in Buffalo, you can opt to buy copiers or lease copiers in Buffalo. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
If your Location is around Buffalo, you may call us at (716) 616-3718, and our personnel for copier leasing in Buffalo will assist you. If you are also looking for copier repair services in Buffalo, you may contact our copier repair personnel at the same number.